Shortlist Recruitment is a dynamic tech recruitment firm that specialises in matching top-tier professionals, data scientists, developers, product experts, and software engineers with innovative and ambitious employers.
With offices in both Chester and the USA it has built a strong reputation for securing the best talent in the industry. To maintain its competitive edge, Shortlist needed recruitment software that could keep up with its fast-paced environment.
The Challenge: Speed, Security, and Scalability
Recruitment is all about timing. Shortlist needed an ATS (Applicant Tracking Software) that could keep up with its fast-moving industry. Its previous systems, including Bullhorn and Colleague, simply weren’t cutting it. “Some searches took up to three minutes to load,” says Giles Warburton, Managing Director. “That’s way too slow when you need to match candidates quickly.”
Beyond speed, Shortlist Recruitment needed a cloud-based solution that worked across its UK and US offices, ensuring recruiters could collaborate in real-time, unhindered by time zones. GDPR compliance was another major factor. The team had to protect sensitive candidate data without adding unnecessary complexity to their workflows. Finally, they wanted a system that could grow with them, one that was easy to customise without costly third-party developers.
The Solution:
Shortlist made the switch to Zoho Recruit, and it's never looked back. The platform’s advanced search functionality allowed its recruiters to find top candidates in seconds, helping them beat competitors to key placements. “With Recruit, we can filter down to exactly what we need - fast,” Warburton explains.
With SMS integration, recruiters could discreetly reach candidates during business hours, and the ability to tag and categorise talent meant that the best candidates were always at their fingertips.
An Ecosystem of Software at Work
Beyond Zoho Recruit, Shortlist leveraged other Zoho applications to streamline its operations. With Zoho CRM, it efficiently manages client and candidate relationships, ensuring smooth lead conversions and recruitment workflows.
Zoho Cliq became the go-to platform for internal communication, cutting down email clutter and enabling instant collaboration across teams.
Meanwhile, Zoho People simplified HR processes, from leave management and attendance tracking to onboarding new employees, ensuring smooth day-to-day operations.
Together, these tools created a seamless recruitment ecosystem, improving efficiency and reducing admin time.
The Results: Faster, Smarter, and More Cost-Effective
With Zoho Recruit at the core of its hiring strategy, Shortlist has gained a serious competitive advantage. “Speed is everything in recruitment,” Warburton says. “If you don’t move fast, someone else will.” Thanks to Zoho’s lightning-fast search and automation features, its experts consistently match candidates to roles before the rival firms.
Finally, Zoho’s affordability made the switch? A no-brainer. “Bullhorn’s GDPR module alone was three times the cost of Zoho’s entire solution,” Warburton reveals. “Zoho does everything we need, without the hefty price tag.”
With Zoho Recruit, Shortlist continues to place top-tier candidates in the roles where they thrive, staying ahead in the fast-moving world of tech hiring.
Discover what Zoho can do for your business at zoho.com
